The Pros and Cons of Using Writing Software to Organise Your Book

By Louisa Wright

 

Writing a book is one of the most rewarding but also one of the most complex undertakings an author can embark upon. From the initial spark of an idea to the finished manuscript, there are countless steps that require structure, focus, and organisation. In recent years, writing software has become a popular tool for both emerging and established authors, promising to simplify the process by offering ways to plot, research, and organise stories.

But is writing software truly the game-changer it claims to be? Below, we explore the advantages and drawbacks of using these tools, with particular attention to how they save time, create order, and provide the flexibility to adjust chapters with ease.

 

The Pros

 

1. Time-saving Features

 

One of the greatest benefits of writing software is the efficiency it brings to the writing process. Methods like paper notes, word processors, or wall sticky notes can be difficult to manage. Software streamlines many of these steps.

 

• Automatic organisation: Many tools allow you to create outlines, chapter summaries, and character profiles that are easily referenced without breaking your writing flow.

• Searchable databases: With a few keystrokes, you can locate a note or scene you wrote months ago.

• Templates and prompts: Pre-designed structures for novels, screenplays, or non-fiction books mean you spend less time setting up and more time writing.

 

For busy writers, the time reclaimed can mean the difference between a project languishing on the back burner and a manuscript progressing steadily toward completion.

 

2. Enhanced Organisation

 

Keeping a book project in order is often as challenging as the act of writing itself. Characters need consistent traits, timelines must align, and subplots need to connect smoothly. Writing software acts as a central hub for all of these moving parts.

 

• Visual plotting tools: Many platforms use digital corkboards, mind maps, or drag-and-drop outlines to help you visualise the arc of your story.

• Integrated research: Instead of juggling dozens of browser tabs or scattered files, research notes can be stored within the same system, linked directly to scenes or chapters.

• Version control: Some tools automatically save drafts and revisions, allowing you to revisit earlier versions without fear of losing progress.

 

This level of organisation reduces mental clutter, leaving you free to focus on creativity instead of logistics.

 

3. Flexibility to Adjust Chapters

 

One of the biggest frustrations for writers using traditional word processors is the rigidity of moving chapters or sections around. Copying, pasting, and reformatting can lead to errors or wasted time. Writing software solves this problem elegantly.

 

• Drag-and-drop chapter movement: With most platforms, you can simply click and move a chapter to a different position, instantly reshaping your book’s structure.

• Quick adjustments: Need to split a long scene into two chapters or merge two smaller ones? The software manages formatting automatically.

• Non-linear writing: You don’t have to write from beginning to end. You can start with the climax, write the introduction later, and trust the software to keep everything in order.

 

This flexibility encourages experimentation, allowing you to restructure your story without the fear of ‘breaking’ your manuscript.

 

4. Productivity Boost and Motivation

 

Writing software often comes with built-in productivity tools that keep you motivated and accountable. Word count goals, progress trackers, and even distraction-free modes create an environment that encourages focus.

 

For writers prone to procrastination, these features can serve as gentle nudges to keep moving forward. Small milestones, like reaching a daily word count or finishing a chapter, become visible achievements that fuel momentum.

 

The Cons

 

​1. Learning Curve

 

While writing software offers many features, it can take time to learn how to use them effectively. For some writers, this initial investment in learning can feel overwhelming. Instead of focusing on writing, they may spend hours exploring menus and settings.

For example, Scrivener – a favourite among novelists – is renowned for its powerful tools but also for its complexity. Without patience and practice, the software can seem daunting.

 

2. Distraction Potential

 

Although writing software is designed to help, the very wealth of features can sometimes become a distraction. Writers may find themselves spending more time perfecting their digital corkboard or adjusting colour-coded labels than actually writing.

 

The danger lies in mistaking organisation for progress. It’s possible to feel productive without actually adding words to the manuscript.

 

3. Cost Considerations

 

Many robust writing platforms come with a price tag. While there are free or low-cost options available, premium features such as cloud syncing, advanced plotting tools, or lifetime licences can be expensive. For new writers on a budget, this can be a barrier to entry.

That said, the investment may pay off in the long run if the software significantly increases productivity and reduces frustration.

 

4. Technology Dependence

 

Relying on software means relying on technology. Crashes, bugs, or syncing issues can cause setbacks. There’s also the risk of becoming too dependent on the tool itself –struggling to adapt if you need to write in a simpler format like Word or Google Docs.

Some writers prefer the tactile experience of pen and paper or the straightforwardness of a basic word processor. For them, the extra layers of digital infrastructure may feel unnecessary.

 

Final Thoughts

 

Writing software is not a magic solution, but it can be a powerful ally. Its ability to save time, bring order to complex projects, and allow seamless adjustments to structure makes it an invaluable tool for many authors. However, it’s important to acknowledge the potential drawbacks – learning curves, distractions, costs, and reliance on technology.

 

Ultimately, the best approach depends on your writing style and preferences. If you thrive on organisation, enjoy visual plotting, and want the flexibility to reshape your manuscript with ease, writing software could transform your creative process. If, however, you prefer simplicity and fear being sidetracked by too many options, sticking with traditional methods

may be more effective.

 

The good news is that you don’t have to choose permanently. Many writers find success by blending both worlds – using software for planning and structuring while drafting in a simpler environment. The key is to experiment and discover what makes you most productive.